Supervisory Facility Operations Specialist

Summary

This position is located at the Architect of the Capitol (AOC), Capitol Grounds & Arboretum (CGA). The Director, Facilities Operations serves on the CGA senior leadership team, contributing leadership and guidance to all aspects of the organization’s operations; provides daily to long term supervision and guidance to the Maintenance Division comprised of pipefitters/irrigation specialists, automotive mechanics, engineering equipment operators, motor vehicle operators, masons and laborers.

Duties

• Required to report to work during emergencies and inclement weather situations.
• The Supervisory Facility Operations Specialist (Director of Facilities Operations) performs planning, estimating, coordination and scheduling for the trades, crafts and labor workforce for construction, renovation and installation projects.
• The incumbent conducts inspections of construction and renovation work; formulates plans for the most efficient use of staff resources; and performs investigations and exploratory assessments to determine the scope and nature of required solutions, including the use of contractors.
• Serves as liaison with the Office of the Chief Engineer (OCE), Construction Execution Branch, Safety, Fire and Environmental Programs, U.S.
• Capitol Police, and other offices and jurisdictions of the AOC.
• CGA has continued to grow as a level III internationally accredited arboretum and nationally recognized leader of professional grounds management excellence.
• Supervisory and Managerial Responsibilities Supervises the staff of the division through subordinate supervisors.
• Performs administrative and technical supervisory functions for subordinates.
• Manages the organizational unit's budget and workload.
• Develops work improvement plans for subordinates.
• If necessary, recommends appropriate personnel actions.
• Provides advice and counsel to subordinates on administrative and technical work matters.
• Provides leadership to ensure support for equal employment opportunity (EEO) goals and requirements.
• Facility Maintenance Operations Analyzes long-range needs, unusual problems or unusual questions affecting facility maintenance, such as a requirement for maintaining a high state of readiness in case of disasters affecting the facilities and grounds.
• Addresses readiness elements such as disaster plans, egress to relocation sites and the development of relocation sites.
• Analyzes the computer-assisted facilities management system (TMA) to enhance the Preventive Maintenance (PM) system to ensure that preventive and corrective maintenance occurs in a timely manner.
• Performs Reliability Centered Maintenance (RCM) analyses, closely matching facility resources to needs while improving reliability and decreasing costs to maintain the highest level of efficiency in construction and renovation.
• In coordination with the Facilities Project Manager plans work based on Facility Condition Assessments (FCS), Deferred Maintenance (DM), and funding availability.
• Prepares comprehensive reports on both the technical and administrative aspects of the program for higher management levels.
• Collaborates with architects, engineers, estimators, technicians and client “customers” in conducting studies for proposed jobs and projects.
• Serves as a COR as needed.
• Contract Administration Advises the Deputy Executive Director on the use of outside contractors when that is the most reasonable course of action to accomplish specific aspects of a job or an entire work project that cannot be performed by AOC Staff.
• Recommends changes, additions to or deletions from contracts.
• Participates with the CGA Executive Director and Deputy Executive Director in negotiations of these contracts.
• Serves as a Contracting Officer's Technical Representative (COTR) for designated contracts.
• Analyzes plans and specifications developed by architects and engineers, discusses design problems with a specialist on the Architect's staff and suggests solutions to problems encountered.
• Performs surveys to establish baseline data necessary to initiate requirements review.
• Performs technical oversight and support to contract workers and others assigned to projects by ensuring that plans, blueprints, materials and other tools required are available and by obtaining needed information and decisions from the supervisory engineer or other technical staff.
• Responsible for utilizing a thorough knowledge of and compliance with all OSHA safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.
• Provides or receives training, either on the job or through classroom training, to ensure that all direct reports know how to use required Personal Protective Equipment (PPE).
• Routinely checks to verify that subordinates are using all required PPE.
• Performs other related duties as assigned.

Requirements

“To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below: A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States.”

Education

Undergraduate and Graduate Education: Major study — engineering, industrial arts, property management, or business administration. or Specialized Experience (for positions above GS-5): Examples of qualifying specialized experience include: Managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs. Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability, informing contractors of construction and reporting requirements, and supervising operations for conformance with project plans. Performing maintenance or construction work, including estimating material and labor costs for a variety of construction or maintenance projects (such as construction or maintenance of brick, frame, structural steel, reinforced concrete, and other type structures ranging from one- or two-story buildings to larger structures), directing actual work operations, and maintaining appropriate contacts with the organization funding the project.

How You Will Be Evaluated

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions. Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies: Facilities Management – Managing the operation, maintenance and security of a facility.

Project Management – Knowledge of the principles, methods or tools for developing, scheduling, coordinating and managing projects and resources, including monitoring and inspecting costs, work and contractor performance. Contract Administration – The process of systematically and efficiently managing contract creation, execution and analysis for the purpose of maximizing financial and operational performance and minimizing risk; evaluate contractor’s performance. Skill in effectively communicating with staff throughout the AOC and Capitol Grounds and other federal agencies through written, oral and interpersonal skills. Your responses to the self-assessment questions serve as the basis for your initial rating.

You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.

Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application). You may preview questions for this vacancy.

Required Documents

• The Architect of the Capitol's (AOC) job application process is designed to ensure you only provide information necessary to evaluate your qualifications and eligibility for the position vacancy.
• To apply for this position, you only need to submit: a) your resume and b) answers to the online vacancy assessment questionnaire.
• The online questionnaire contains eligibility and screening questions and other relevant information.
• No additional documentation or attachments are required at the time of application.
• Your resume should list your education, training and work experience including job titles, employment dates, duties and accomplishments.
• Nothing further is required until it is requested by AOC's Human Capital Management Division.
• If additional documentation is required for the position, you will be asked to provide it during the interview or selection process.
• At that time, you may be asked to submit documentation to support statements made in your resume.
• For example, you may be asked to provide a copy of your diploma, college transcripts, or proof of Federal employment status.
• If the position requires licensure or certification, you will be asked to provide proof at the time of selection.
• If Veterans' preference is claimed, you will be asked to submit proof (DD-214, and, if claiming a 10-point preference, a SF-15 and the proof required by that form).
• Failure to provide the required documents will end further consideration and/or result in the withdrawal of any tentative job offers.