Student Trainee (Administrative Support)

Summary

Come make the most of your internship at the National Institutes of Health (NIH)! The Student Trainee (Administrative Support) position is a great way to gain federal experience while pursuing an education. This is an opportunity to work with top professionals who exemplify and promote creative discoveries, innovative strategies, and collaborative exchange of information. Be a part of the mission – apply now!

Duties

• As a Student Trainee (Administrative Support), your typical work assignments may include: Establishing and maintaining office files.
• Receiving incoming calls and visitors.
• Providing callers and visitors with general information.
• Preparing a variety of standardized documents from rough draft and/or oral instructions.
• Processing and distributing mail to appropriate individuals.
• Developing documents using a variety of office automation applications.
• As a Pathways Student Trainee at the NIH, you will be engaged in projects/tasks related to your position and program area.
• The NIH Institute will share further information on the structure and content of the program with you during the interview process.
• This announcement can be used to fill a variety of administrative positions such as: Auditor, Accountant, Human Resources Assistant, Human Resources Specialist, Program Specialist, Extramural Support Assistant, Program Support Assistant, Administrative Technician, Administrative Officer, Management/Program Analyst, Budget Analyst, Engineer, Purchasing Agent, Property Management Specialist, Ethics Program Assistant, Grants Management Specialist, and/or IT Specialist.

Education

You must submit a copy of your transcripts, that includes your name, school’s name, cumulative GPA, course list, and course enrollment for Fall 2026. Unofficial transcripts will be accepted in the application package; however, official transcripts will be required prior to receiving an official offer. Please note that unofficial transcripts attached to the application must reflect that the degree or certificate has been awarded or conferred. You must be enrolled for the Fall 2026 semester; please make sure your transcripts show your name, school’s name, cumulative GPA, course list, and course enrollment for Fall 2026.

If you do not have transcripts yet, please provide enrollment verification with your application (e.g. a graduating high school student that is enrolled for a bachelor’s degree program for Fall 2026 must provide proof of enrollment).If you have been accepted to an academic institution but have not enrolled for the Fall 2026 semester, please provide a copy of an acceptance letter with your application. If selected, you will be required to show proof of enrollment on at least a half-time basis. All documents must be received at the time of application. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency (a U.S. private organization’s interpretation that such education has been deemed at least equivalent to conventional U.S. education programs) with your transcript in order to receive credit for that education.

For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education webpage on the Click here for information on Foreign Education.

Required Documents

Prepare the documents below before applying. Always confirm the exact requirements on the official announcement, since they vary by position:

• Prepare the documents below before applying.
• Always confirm the exact requirements on the official announcement, since they vary by position: Required for All Applicants RESUME: Your resume must clearly demonstrate, in two pages or less, how your skills and experiences align with the "Qualifications" section and support your questionnaire responses.
• While cover letters provided with your application will be shared with hiring officials, they will not be used for initial qualification determinations.
• We cannot assume required experience based on your work or academic history.
• If your resume exceeds two pages, only the first two will be reviewed.
• Use a legible font such as Lato, Calibri, Helvetica, or Arial, with 0.5-inch margins.
• Suggested formatting: 14-point for titles and 10-point for body text.
• You may use the USAJOBS Resume Builder or upload your own resume.
• If uploading, ensure it includes all required information and is organized so we can match the following to each position: Job title Employer name Employment dates (MM/DD/YYYY) Hours worked per week (full-time assumed; part-time prorated) Detailed duties, accomplishments, skills, responsibilities, and supervisory details (if applicable) Series and grade or equivalent (for federal positions) If the position has an education requirement or you are qualifying on the basis of education, you must list your education history including the type of degree and your major of study.
• If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses in your resume.