MWR Administrative Assistant

Summary

Works under the supervision of the Installation Program Director, responsible for providing and/or obtaining a variety of administrative support services essential to operation including, but not limited to, reviewing, editing and writing a variety of correspondence for management personnel; maintaining directives; compiling and providing information from various sources for the preparation of correspondence/reports; maintaining official correspondence and ensuring deadlines/due dates are met.

Duties

• Screens calls and visitors, personally handles many requests for information and refers others as appropriate.
• Types of correspondence, reports and other materials.
• Maintains various files, regulations, manuals and directives.
• May take and transcribe dictation.
• Reads all incoming correspondence and determining proper action.
• Reviews outgoing correspondences and reports ensuring proper format.
• Keeps the Division Head's calendar and schedules appointments and meetings according to his/her workload and current issues of importance.
• Handles matters and situation of a confidential and sensitive nature.
• Performs independently with daily responsibilities.
• May direct the activities of other employees engaged in a variety of clerical and typing duties, assign and review their work.
• Perform other related duties as assigned.

Education

This position is not in a positive education series.

How You Will Be Evaluated

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement. Resumes will be rated based on the information provided to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume.

Required Documents

• The following documents are required at the time of application: Résumé Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50 Note: When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required.
• All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major).
• If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent.
• Altered transcripts will not be accepted.
• Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered.
• Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization.
• Credential evaluations are not free and applicants are responsible for the cost of the selected service.
• Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.