Deputy Administrative Officer (District of Columbia Courts Agency Employees Only)

Summary

This position is located in the District of Columbia Superior Court, Administrative Services Division (ASD). The Deputy Administrative Officer works directly with and serves under the general supervision of the Administrative Officer. The incumbent will be responsible for planning, organizing, coordinating and executing Administrative Services programs and Operational programs.

Duties

• Brief description of the major duties: Responsible for the management and oversight of a major branch, ensuring seamless coordination and collaboration among all administrative functional areas.
• This includes the preparation and analysis of data management reports, detailed summaries, statistical data, and other relevant information to support informed decision-making.
• Serves as the Administrative Services Division Liaison for audit-related requests from auditors and the Budget and Finance Division.
• Manages the Division's annual spending plan, including resource tracking and budget forecasting for the upcoming fiscal year.
• In coordination with the Budget and Finance Division, utilizes the Federal Financial System to identify and recover unused obligated funds for reallocation and reuse by the Court.
• Executes assigned programs and policies including planning, organizing, staffing and the provision of management information.
• Recommends, discusses, and collaborates with Court officials to plan future physical relocations that enhance operational efficiency and effectiveness across the Court.
• Coordinate and oversee the transfer and installation of equipment within the Court's divisions to ensure continuity of operations.
• Evaluates organizational structures and recommends improvements in alignment with personnel management programs, fiscal operations, and advancements in technology within the Administrative Division.
• Designs, monitors, and evaluates studies, pilot programs, and process improvements to enhance work methods and operational efficiency within the Division.
• Assembles, reviews, prepares, and analyzes budget materials, makes recommendations to the Administrative Officer in support of the annual budget formulation and supplemental funding requests.
• Consults and advises Senior Court officials and Division Chiefs on Court policies and programs that affect operational activities

Requirements

To qualify for this position, you must submit the following: Resume Completed Vacancy Questionnaire Documentation /Proof of Education (e.g. copy college transcript or degree) Mangement Training documentation (if applicable) All required documentation must be received by the closing date of the announcement.

Education

To qualify based on education, upload a copy of your college transcript or degree. The transcript must show the name of the college or university, your name, list of courses with credit hours, major(s), and grade-point average or class ranking. Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for District of Columbia Courts employment.

You can verify your education here: http://ope.ed.gov/accreditation/. Foreign Education: If you are using foreign education to meet qualification requirements, you must upload a Certificate of Foreign Equivalency with your transcript at time of application to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/

How You Will Be Evaluated

Upon receipt of your complete application package, a review of your application will be made to ensure that you meet the minimum qualification requirements. Answers submitted in the questionnaire must be supported on your resume. Your resume must reflect the relevant experience and that you meet the minimum qualifications or your application will not be considered. You may preview questions for this vacancy.

Benefits

This is not a federal position. The District of Columbia Courts is an independent agency of the District of Columbia Government and is not under the authority of the City Mayor or the D. C. Council.

DC Courts’ appropriation comes directly from Congress. All DC Courts non-judicial employees receive federal benefits for the following programs: Life Insurance, Retirement Benefits, Health Insurance and Workers Compensation. Please click on the following for more information about these benefits: http://www.opm.gov/Insure/health/enrollment/new_employees.asp The DC Courts leave policy is as follows: Annual Leave: New full-time employees earn four (4) hours of annual leave biweekly. After three years of service this increases to six (6)hours biweekly, and at 15 years it increases to eight(8)hours biweekly.

Most military, federal and District of Columbia government service counts toward the time required to go into the next higher annual leave category. Employees can carry over no more than 240 hours of annual leave into the next leave year. Sick Leave is used for personal medical needs, care of a family member, or adoption related purposes. Full-time employees earn four(4)hours of sick leave biweekly.

This leave can be accrued without limit. In addition to the federal health plans, the DC Courts offer employees supplemental vision and dental plans as well as a commuter transit benefit subsidy, for a maximum of $150 a month. There are 26 pay periods in the year.

Required Documents

Resume Completed Vacancy Questionnaire Documentation /Proof of Education (e.g. copy of college transcript or diploma) Management Training documentation (if applicable) All required documentation must be received by the closing date of the announcement.