Catering Coordinator

Summary

This position is located in Harbor View Club of the Morale, Welfare and Recreation Department, Fleet Activities, Sasebo, Japan. The incumbent is responsible to plan, arrange, schedule, and coordinate parties, private functions, banquets and other special activities within the MWR Club System.

Duties

• Centralized responsibility for all catering activities requiring food and beverage service.
• Either in person or by correspondence, obtains pertinent information from the member host, such as date and time of function, number of guests expected, seating arrangements, decorations, and music and entertainment desired.
• Analyzes the requirements for the occasion and decides on suitable types of services to be provided; discuss menu and beverage items and prices to be charged.
• Coordinates the event including overseeing the bar and service staff to support the function.
• Independently commits the club for the requested function.
• Works to develop a contract meeting the needs of the patron.
• Develops pricing to be paid for services provided.
• Draws-up a contract for the patron's signature.
• Seeks guidance from management for parties held outside the club's authorized policy, regulations and guidelines.
• Coordinates interaction between the head chef and other food and beverage service personnel to arrange special menu requirements, decorations, timelines and equipment needs.
• Incumbent is the technical advisor on correct protocol procedures for all catered functions, which includes visiting dignitaries from other commands, the public and private sector.
• Inspects final arrangements of catered events to ensure compliance with patron's expectations and contractual obligations.
• Monitors functions in progress to ensure that the service provided is efficient, courteous and correct relative to etiquette, contractual terms and protocol.
• Maintains files of all party contracts and catering brochures.
• Ensures cost cards and recipes are current.
• Maintains the party and dining reservation books.
• Ensures that final catering service statements are calculated and presented to the patrons in a timely manner.
• Ensures that final catering service statements are calculated and presented to the patrons in a timely manner.
• Incumbent must present a neat, well-groomed, professional appearance at all times.
• Circulates among patrons as necessary to assure satisfactory service.
• Responsible for training food service personnel in the proper serving methods, table setting service and customer relations.
• Performs other duties as assigned.

Education

This position does not have an education qualification requirement.

Required Documents

Prepare the documents below before applying. Always confirm the exact requirements on the official announcement, since they vary by position:

• You will not be considered for this vacancy if your resume is illegible/unreadable.
• If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation.
• Proof of SOFA Status: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian) If claiming Military or Family Member Preference: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian) AND a copy of marriage certificate If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.).
• If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50.
• If required under "Qualifications Required" or "How you will be evaluated": provide proof of Education such as high school diploma/GED, clinical licensure, awarded/ conferred academic degree transcript(s) and/or related coursework transcript(s) relevant to the position.
• If you are an Enlisted Active-Duty Member: provide an approval letter from your command/special Request Chit (This line is for flex positions only) Note: Applications missing any required document(s) will not be eligible for consideration.