Administrative Support Specialist

Summary

Click on “Learn more about this agency” button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is: To provide executive and administrative support services to The Judge Advocate General (TJAG), the Deputy Judge Advocate General (DJAG), and the subordinate directors and division chiefs of Af/ja and the Air Force Legal Operations Agency (AFLOA) across the National Capital Region (NCR).

Duties

• Serves as the OTJAG lead administrator and primary point of contact for management of administrative management systems (e.g., workflow, TMT, Etc.), suspense tracking, and administrative executive support services for Af/ja, AFLOA and the AFJAGC.
• Responsibilities include primary management of suspense monitoring and control (e.g., the handling and distribution of work assignments, tasks and other communication within assigned deadlines); administrative communications; information and physical security; facility management (including space acquisition, assignment, renovation and utilization); publications and forms; printing and duplicating services; mail services and deliveries; telephone control; and records management for OTJAG.
• Performs personnel activities and functions for OTJAG, including personnel action requests; source documents; unit, field, and master personnel records; and Commander's Support Staff (CSS) tasks.
• Primarily responsible for performing personnel actions; e.g., conducting in and out processing, monitoring personnel readiness programs, and ordering performance report and decoration shells/rips.
• Primary Af/ja action officer for the requisition, purchase, storage, and issuance of office supplies and administrative office equipment and for property management.
• Evaluates requests for and research necessity, cost effectiveness, and sufficiency of specifications before initiating process for purchase of equipment, supplies, and furniture.
• Travel and transportation action officer for planning and scheduling travel for Af/ja and AFLOA personnel in NCR.
• Plans travel and procures necessary reservations/arrangements (e.g., executive transportation like car service to Capitol Hill).

Education

If Using Education to Qualify: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit trasscripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education.

Click here to check accreditation. Foreign Education: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. ********************Additional Information for Active Duty Services Members******************** Active Duty service Members: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date.

Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a “certification” memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member’s military service branch on official letterhead and contain the following: Name/Rank/Grade of Service Member Branch of Armed Forces Dates of Active Service (Start and End Date(s) Expected Date of Discharge/Release from Active Duty Terminal leave start date (if applicable) Expected character of service (honorable or general) and type of separation (i.e. separation or retirement) Must be certified within 120 days of anticipated discharge Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.

Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt

Required Documents

Prepare these documents before applying. Always confirm the exact list on the official announcement, as requirements vary by position:

• Online Application: Questionnaire Resume: Your resume may NOT exceed two pages, and the font size should not be smaller than 10 pts.
• Additional information on resume requirements can be located under "How To Apply".
• Transcripts/Registration/License: If qualifying based on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.
• If claiming 30% Disabled Veteran, you must also submit a VA Letter or a disability determination from a branch of the Armed Forces.
• NOTE: All veterans claiming 10-point preference must also submit a Sf-15.
• The Sf-50, block 24 must contain "1" or "2" AND block 34 must be a "1".
• Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.