Medical Records Technician (Health Information Technician)

Summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

Duties

• Analyzes medical records for completeness, consistency and compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Bureau of Prisons (BOP) and medical staff requirements.
• Performs the monthly medical record audit in coordination with the medical staff.
• Processes requests for medical information from outside hospitals, clinics, and physicians.
• Responds to requests from outside sources requesting release of BOP medical information, including court orders, requests by U.S.
• Attorneys and other institutions.
• Codes, using ICD-9-CM, complicated diagnoses and procedures for discharged inmates, ensuring diagnoses and procedures are supported in the medical record and appropriately reported via Sentry.
• Establishes medical records for all new admissions to facility; acquires, monitors and accounts for the medical records which accompany those patients transferred in from other BOP institutions.
• Performs a full range of administrative duties, including preparing reports, purchase orders, receiving reports, pay vouchers, quarterly and annual reports, medical referrals for treatment to other BOP facilities and pre-certification requests.
• Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution.
• The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Requirements

• Career Transition Programs (CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service.
• To receive selection priority for this position, you must: 1.
• Meet CTAP or ICTAP eligibility criteria; 2.
• Be rated well-qualified for the position, scoring at least half of the total possible points for the vacancy KSAs or competencies; and 3.
• Submit the appropriate documentation to support your CTAP or ICTAP eligibility: A copy of the agency notice (i.e., separation notice or agency RIF letter), Most recent performance appraisal, and Most recent SF-50 showing current/former position, grade, promotion potential, and duty location.
• See USAJOBS' Career Transition Programs for more information.
• Applicants claiming CTAP or ICTAP eligibility must complete all assessment questions to be rated under the established ranking criteria.
• EEO Statement/Policy: The
• States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.
• More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Education

See Qualifications Section for education requirements, if applicable. ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here. Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications. If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Required Documents

• Failure to provide legible required documents and/or follow the prescribed format often results in removal from consideration.
• If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc.
• Documentation should be identified/saved as VA Letter, DD-214, or Transcripts.
• Veterans' Preference Documentation: Failure to submit all required documents at the time of application will result in the loss of claimed preference eligibility.
• DD-214: Veterans MUST provide a DD-214 demonstrating that they have been discharged or released from active duty under honorable conditions (i.e., the individual must have received either an honorable or general discharge).
• SF-15: If you are a disabled veteran, a Purple Heart recipient, widow/widower of a veteran, the spouse of a disabled veteran or the parent of a disabled or deceased veteran, you must submit: A completed Standard Form (SF)
• 15, "Application for 10-Point Veteran Preference" AND all required documentation identified on the SF-15.
• A Department of Veterans Affairs letter must contain the Veteran's Name and Combined Service-Connected Evaluation.
• For a copy of the most current SF-15, Click Here.
• If you are on active duty and expect to be discharged or released from active duty service within 120 days, you may submit a Certificate of Release or Discharge from Active Duty from the appropriate Branch Personnel Office
• Containing the following information:
• (1) the military service dates including the expected discharge or release date; (2) and the character of service (must be an honorable or general discharge); and (3) any qualifying service/campaign/expeditionary medals.
• Resume (limited to 2 pages) must include your name, contact information, and relevant experience (cover letter optional).
• Experience that would not normally be part of the
• Federal employee's position is creditable when documented by satisfactory evidence of qualifying experience (e.g., a memorandum from the manager, Human Resource
• Manager, SF-52, MOU, etc.). If providing a memorandum, it must follow the format below
• AND clearly cite the duties performed. To receive credit for experience, your resume and/or any satisfactory evidence must include: Start date and end date in month/year format (MM/YYYY)
• AND Number of hours worked per week. College transcript: includes the School Name, Student
• Name, Degree, and Date
• Awarded (if applicable). NOTE: If you are selected, official transcript(s) will be required prior to your first day. SF-50: for proof of prior
• LEO coverage, if applicable. Proof of
• ICTAP/CTAP eligibility, Click
• Here, if applicable. For more help, visit USAJOBS Help Center
• What should I include in my resume? We cannot be held responsible for incompatible software, delays in mail service, applicant application errors, etc.