Business Manager – Surgery

Summary

This position is located within the Surgery Care Line, within the Lebanon VA Medical Center under the supervision of the Associate Chief of Staff, Surgery Care Line.

Duties

• The Surgery Care Line is responsible for 9 departments which provide surgical services to Veteran patients at the Lebanon VA Medical Center.
• These departments include the
• Specialists (Urology, Otolaryngology, Plastic
• Surgery), Anesthesia, including
• Optimization), Orthopedics, Podiatry, Optometry/Ophthalmology, and
• Visor (Blind and
• The management and operations of the OR and Endoscopy Suites falls under the Surgery Care Line.
• The primary purpose of this position is to provide management oversight, continuity of operations and administrative direction on a daily basis for the entire Surgery Care Line and all subsidiary departments.
• This position also directly advises the Associate Chief of Staff for the Surgery Care Line on all issues and objectives.
• Major duties include, but are not limited to: Administrative Oversight and Planning
• Collaborates with the Associate Chief of Staff for Surgery and Service Line Chiefs to design the administrative structure needed to support the implementation of any new program initiatives and champions the use of innovative quality improvement techniques.
• Establishes long- and short-term strategic planning; the missions of the VHA, VISN, and LVAMC, and identifies needs required to maintain care line operations.
• Oversee the revision of long-range plans, goals, and objectives for accomplishment of the medical center, VISN and/or national level program initiatives, including access measures and scheduling policies and procedures.
• Organizational and Program Evaluation/Analysis Manages the collection of data, submission of reports, and intervenes to resolve administrative problems and program evaluation.
• Analyzes and coordinates data resulting from inquiries to best organize it in a manner that meets the assignment's requirements.
• Conducts special projects or studies to analyze, evaluate and provide recommendations on clinical divisions or issues.
• Plans and/or accomplishes special projects.
• Acts as an expert on special projects, advising Surgery Care Line leadership on major organizational issues.
• Financial/Resource Management Performs fiscal/resource management administrative work in the following areas: personnel management/labor relations, administration, budgeting/financial management, procurement/contracting, property management and supply.
• Conducts analytical and strategic studies to forecast the logistical needs of clinical areas in terms of space, supplies, transportation, and manpower utilization.
• These studies are of a highly complex nature and relate to the effective and efficient operation of the medical center.
• Supervisory Duties Directly supervises 3 full time VA administrative employees.
• Provides yearly evaluation and mid- year counseling.
• Approves leave schedules, and collects data submitted for interpretation and forwarding to higher level departments.
• Also, administratively supervises 20+ Contracted Providers.
• Onboards all contracted staff.
• Tracks, reviews, and manages all items related to attendance, performance, and adherence to contractual obligations.
• Provides day to day work direction to the care line Secretary.
• Assists with questions and evaluates completed reports and memoranda.
• Performs additional duties as assigned.
• Work Schedule: 8:00 a.m.
• 4:30 p.m. Telework: This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Business Manager
• Surgery/PD066200 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

• You must be a U.S.
• Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
• In addition to the application and questionnaire, this position requires an online assessment.
• The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
• A pre-placement physical examination is not required.
• Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of
• Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
• In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the
• Government; and whether your continued employment would advance the efficiency of the
• Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Required Documents

• To apply for this position, you must provide a complete Application Package which includes:
• SF-50/ Notification of Personnel Action
• The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former
• Federal employees), documentation to support Veterans
• Preference claims, or
• ICTAP/CTAP documentation (for displaced
• Federal employees). You will not be contacted for additional information. Cover Letter Resume Separation Notice (RIF)
• SF-50/ Notification of Personnel Action Transcript
• SF-50, Notification of Personnel
• Action (REQUIRED for Time in Grade and
• Eligibility): Most recent
• SF-50 if you are a current or former Federal employee An
• SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent
• SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional
• SF-50 that clearly demonstrates one-year time-in-grade
• Award 50s do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate
• SF-50s include: Within grade increases at the highest grade held; or
• Promotions with an effective date more than one year old; or
• SF-50s at the highest grade held with an effective date more than one year old. Applications submitted without an
• SF-50 will be considered ineligible. Veterans' Preference: When applying for Federal Jobs, eligible
• Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor
• Preference (SSP) in the questionnaire. You must provide a legible copy of your
• DD214(s) which shows dates and character of service (honorable, general, etc.).
• If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable,
• General, etc.), and dates of impending separation.
• Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible
• Veterans) must also submit an
• SF-15 "Application for 10 Point Veteran
• Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on
• Veterans' Preference, please visit Feds Hire Vets
• Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
• It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
• Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons.
• Wearing a face mask is required when an exemption to the influenza vaccination has been granted.
• HCP in violation of this directive may face disciplinary action up to and including removal from federal service.
• HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties.
• VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities.
• HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected
• To perform any or all of their work at these facilities.
• HPTs may be paid or unpaid and include residents, interns, fellows and students.
• HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
• Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.
• The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.
• Management may use any one or any combination of these methods to fill the position.