Supervisory Human Resources Assistant (Military/Office Automation)

Summary

About the Position: The purpose of this position is to serve as the Processing Section supervisor, responsible for implementing United States Military Entrance Processing Command and Department of Defense policies while processing applicants for enlistment into the Armed Services. Supervises, counsels, trains and evaluates assigned Human Resources Assistant(s), Lead Human Resource Assistant(s), Transportation Assistant, and other personnel assigned to the section. This is a permanent position.

Duties

• Directs administrative personnel involved in the processing of military service applicants.
• Provides training on various topics to stakeholders and subordinate staff.
• Maintains applicant records to ensure the safekeeping of personally identifiable information (PII) and protected health information (PHI).
• Distributes mission focused work assignments to subordinate staff to maintain efficient operations.
• Evaluates employee performance to support employee development and accountability.
• Conducts inspections to ensure applicant processing accuracy, file compliance, and adherence to standard operating procedures.
• Coordinates between multiple sections to ensure processing is completed within standards.
• Makes recommendations on initiatives to improve military processing functions.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone–no substitution of education for experience is permitted.

Required Documents

• The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc).
• Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements.
• As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply.
• If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1.
• Your resume: Your resume must be two pages or less and must support the specialized experience described in this announcement.
• Resumes exceeding two pages will be removed from consideration.
• For each relevant work experience, make sure you include the employer's name, job title, start and end dates (include month and year), for qualifications purposes, the number of hours worked per week, and a brief description that show
• You can perform the tasks at the required level listed in the job announcement.
• If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position.
• Use plain language.
• Avoid using acronyms and terms that are not easily understood.
• The hiring agency will not make assumptions about what's in your resume.
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations, and you may not be considered for this vacancy.
• For additional information, to include formatting tips, see: What to include in your resume. 2.
• Other supporting documents: Cover Letter, optional Most recent Performance Appraisal, if applicable Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy.
• The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority.
• You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration.
• Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to
• Provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include
• Increases, and SF-50s with an effective date more than one year old).
• Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.
• Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you.
• You may sanitize these documents to remove another person's personal information before you submit your application.
• You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.