Administrative Assistant, GS-0301-07/09 NF

Summary

This position is located in organizations throughout the U.S. National Science Foundation (NSF). The incumbent will provide assistance in a confidential capacity, working closely with the Office Directors, Program and Operations Manager, and other senior leadership within the division. The incumbent will use discretion and tact while communicating frequently with NSF and interagency contacts, typically at the highest levels of senior management.

Duties

• As an Administrative Assistant, you will perform the following duties: Organizing Meetings and Events: Plan and coordinate meetings, events, and conferences, including scheduling, preparing materials, and resolving logistical issues.
• Calendar Management: Manage the calendars of senior leadership, including scheduling, rescheduling, and ensuring follow-through on meeting details.
• Correspondence and Document Management: Handle incoming and outgoing mail, draft routine correspondence, review documents for accuracy and compliance, and maintain files and records.
• Tracking and Coordination: Track action items, communications, and documents to ensure timely responses and completion of tasks.
• Travel Arrangements: Plan and coordinate travel, accommodations, and transportation for senior leadership, including preparing travel documents and reviewing expense reports.

Requirements

• You must be a U.S. citizen.
• Selectee will be required to have a background investigation prior to onboarding.
• Selectee may be required to serve a 2-year trial/1-year probationary period.
• Additional Requirements: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade/equivalent.
• You must meet eligibility and qualification requirements within 30 days of the closing date.
• You must answer all job-related questions in the NSF eRecruit questionnaire and any external assessment that is included.
• All online applicants must provide a valid email address.
• If your email address is inaccurate or your mailbox is full/blocked, you may not receive important communication that could affect your consideration for this position.
• It is NSF policy that personnel employed at, or Intergovernmental Personnel Act (IPA) individuals detailed to, NSF are not permitted to participate in foreign talent recruitment programs.
• Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General.
• NSF has determined that all of its positions are eligible for situational telework.
• Situational telework may be approved on an occasional basis in accordance with agency policy, supervisory approval, and operational requirements.
• Selected candidates interested in telework, or other workplace flexibility arrangements, should discuss available options with the selecting official.
• Participation in telework is voluntary and requires an approved telework agreement.

Education

Education may be substituted for experience as described in “Qualifications.” If qualifying based on education, you must submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.

Required Documents

• All applicants are required to submit a legible resume/CV that is no longer than two pages.
• The resume should include a list of all significant jobs held and duties performed, with dates specified in month and year, and indicates hours worked per week.
• If you are a civilian Federal employee, you should include your pay plan and grade for each applicable position.
• Applicants may submit an optional cover letter.
• Applicants are encouraged to submit professional references as a supplemental document with their application.
• References will not be contacted during the initial review process and will only be contacted if requested by the hiring official as part of the selection process.
• If you are an NSF employee on or eligible for a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status.
• Performance appraisals may be considered during the evaluation process if voluntarily submitted If qualifying based on education, you must submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.
• All uploading must be completed before 11:59 PM Eastern Time (ET) on the vacancy closing date.
• IMPORTANT NOTE: PLEASE DO NOT INCLUDE YOUR SOCIAL SECURITY NUMBER, DATE OF BIRTH, OR ANY OTHER PERSONALLY IDENTIFIABLE INFORMATION ON YOUR APPLICATION DOCUMENTS.