Lead Extramural Support Assistant (OA)

Summary

As a Lead Extramural Support Assistant (OA) you will provide high level administrative support and services to Center for Scientific Review (CSR) Division Directors, Review Branch Chiefs, and Scientific Review Officers (SROs) and on-the-job training to Extramural Support Assistants.

Duties

Perform specialized tasks requiring continuing responsibilities for projects, questions, and issues related to the grants functions. Serve as a point of contact and furnish explanations of the regulations and procedures pertaining to the grants function. Review completed work of other clerical staff to ensure that instructions have been followed. Provide logistical support and coordination for scientific conferences, workshops, and site visits as well as review and other advisory group meetings. Maintain data in local databases and prepare reports. Initiate and respond to email, telephone, and letter inquiries and provide requested materials. Use software functions to produce a wide range of documents that require complex formats such as graphics or tables within text, to edit and reformat electronic draft s, and to update or revise existing databases or spreadsheets.

How You Will Be Evaluated

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies: Accountability Attention to Detail Customer Service Decision Making Flexibility Influencing/Negotiating Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To be considered well qualified for the purposes of the Career Transition Assistance Program (CTAP), you must be able to satisfactorily perform the duties of the position upon entry and substantively exceed the basic qualifications by scoring at least 80 points on the assessment(s) and meet all eligibility, physical, medical, suitability, and all other requirements.

Required Documents

RESUME: Your resume must clearly demonstrate, in two pages or less, how your skills and experiences align with the “Qualifications” section and support your questionnaire responses. While cover letters provided with your application will be shared with hiring officials, they will not be used for initial qualification determinations. We cannot assume required experience based on your work or academic history. If your resume exceeds two pages, only the first two will be reviewed. Use a legible font such as Lato, Calibri, Helvetica, or Arial, with 0.5-inch margins. Suggested formatting: 14-point for titles and 10-point for body text. You may use the USAJOBS Resume Builder or upload your own resume. If uploading, ensure it includes all required information and is organized so we can match the following to each position: Job title Employer name Employment dates (MM/DD/YYYY) Hours worked per week (full-time assumed; part-time prorated) Detailed duties, accomplishments, skills, responsibilities, and supervisory details (if applicable) Series and grade or equivalent (for federal positions) If the position has an education requirement or you are qualifying on the basis of education, you must list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses in your resume. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications. For resume writing guidance, please visit the following resources: NIH Help Applying, USAJOBS Resource Center, and the USAJOBS Resume Guidance If the position has an education requirement or you are qualifying on the basis of education, you need to list your education history including the type of degree and your major of study. APPLICATION QUESTIONNAIRE: You must submit a completed application questionnaire. ELIGIBILITY DOCUMENTATION: To be considered eligible, you must submit the following documentation, if applicable to you AND respond accordingly to the associated question on the online questionnaire. If you do not provide the required information, we will assume you are not eligible or you do not wish to be considered for any preference or eligibility. SF-50 – A copy of your most recent competitive career or career conditional SF-50 that shows the effective date of your latest position and the full performance level. You may obtain a copy of your SF-50 from your eOPF. Visit our site on the Career Transition Assistance Program (CTAP) for more information on eligibility and required documentation. Please do not submit any other supplementary documentation that is not requested of you. To protect your personal information, we will only send your resume and cover letter to the selecting official or hiring manager.