Administrative Specialist

Summary

This job is part of the Emergency Management Division, Office of the Sergeant at Arms (SAA), U.S. House of Representatives (House). The Incumbent is responsible for administrative functions and office management for the Division and coordinating with internal and external personnel. This position requires integrity and discretion with sensitive information.

Supports policies, budget, purchasing, travel, training, timecards, and HR while maintaining broad knowledge of Division operations.

Duties

Administrative Specialist Emergency Management Division Salary:

• $84,271 – $90,661 This is a non-supervisory position.
• Job Summary: This job is part of the Emergency Management Division, Office of the Sergeant at Arms (SAA), U.S. House of Representatives (House).
• The Incumbent is responsible for administrative functions and office management for the Division and coordinating with internal and external personnel.
• Requires integrity and discretion with sensitive information.
• Supports policies, budget, purchasing, travel, training, timecards, and HR while maintaining broad knowledge of Division operations.
• Duties: Typical duties include, but are not necessarily limited to: Manages the administrative functions of EMD, including administrative work priorities, keeping office staff informed of current office policy and procedures, monitoring the status of certain time-sensitive functions, and recommending changes to office methods and procedures.
• Organizes, prioritizes, and appropriately handles time-sensitive, confidential information and ensures action required is addressed in a timely manner.
• Maintains office calendars (e.g., EMD, ASAA, and DASAA), schedules appointments, and arranges meetings as necessary.
• Assists in developing EMD policy related to administrative, logistical, and office management and communicates policies to EMD staff.
• Holds the office purchase card and makes procurements in accordance with the EMD budget and as approved by the EMD ASAA or DASAA.
• Tracks EMD expenditures in accordance with the approved EMD budget.
• Supports EMD Human Resources program, including onboarding and off-boarding personnel, tracking employee leave and serving as the EMD liaison to SAA HR.
• Assists with interoffice mail and deliveries to EMD.
• Answers the main EMD office phone line and provides information to callers by answering questions/requests or routing calls to appropriate staff.
• Reviews official, written material for format, grammar, punctuation, and typographical errors; and composes non-technical correspondence (e.g., memos, quarterly reports, semi-annual reports, annual reports, etc.).
• Assists in arranging travel needs (air/hotel/ground transportation) and submits expense reports in a timely fashion.
• Manages filing systems (physical and electronic), including procedures for retention and disposal of records.
• Manages office contracts and agreements for office management and support.
• Submits requests for office services (e.g., furniture, repairs, phone support, etc.).
• Maintains office supplies and inventory.
• Supports EMD personnel with administrative and office management requests.
• Maintains ability to operate equipment and functions in the House Operations Center in accordance with EMD standards and guidelines.
• Performs other duties as assigned.

How You Will Be Evaluated

Candidates will be evaluated using a structured interview process.

Required Documents

Resume and Cover Letter